Administration Fees

Annual Approval Fee
NCFE charges an Annual Approval Fee of £800 to all colleges and training providers approved to offer our qualifications and a £400 Annual Administration Fee for schools. This fee excludes centres offering our IIQ licence or Customised Award service. This annual fee is calculated on a pro rata basis from the date that a new centre gains approval to deliver our qualifications. Please note that this is a single charge per centre, and is not affected by the number of learners or variety of NCFE qualifications delivered by a centre.

Centre Approval Fees
Centres applying to offer their first NCFE qualification may be required to seek centre approval. If required, the Centre Approval Visit fee will be £250 (half day) or £500 (full day). If you don’t register any candidates for 2 consecutive years or more, you’ll be required to reapply for centre approval, which may incur a further Centre Approval Visit fee.

Candidate Combined Registration and Certification Fees include:
FREE qualification approval
FREE Qualification Specification
FREE External Moderator visits (2 per qualification per session or 4 per qualification per session for a limited number of qualifications)
FREE first resit for the externally assessed component, where applicable.*

*Excluding Functional Skills. The fee for resits for Functional Skills qualifications is £7 per candidate.

Certificate of Credit / Letter of Unit Credit Fees (for learners registered prior to 1 September 2011)
You can request a Credit Certificate known as Letter of Unit Credit for any candidates who achieve at least one full unit of an NCFE qualification / Customised Award / IIQ qualification (if applicable to the qualification). Letters of Unit Credit are charged at £10 per candidate and are invoiced on their issue to centres.

External Assessment Resits
The initial candidate Registration Fee includes 2 FREE attempts at the external assessment.* Subsequent attempts will be charged at £10 per assessment per candidate. With our Online Assessment system, you’re entitled to unlimited free resits.*

*Excluding Functional Skills. The fee for resits for Functional Skills qualifications is £7 per candidate.

Fast Track Fees for External Assessment
External assessment papers for QCF and NQF qualifications, which are supplied and marked by NCFE, should be requested 15 working days in advance of the proposed assessment date. If you wish to enter candidates without the required notice, a charge of £10 per candidate will be invoiced. If candidates have not previously been registered, a charge of £15 per candidate, plus the usual combined Registration and Certification Fee, will be invoiced. Please note that NCFE is unable to guarantee that external assessment papers can be supplied beyond the usual deadline for entries. We will only invoice the fee for fast track entry where papers are supplied (this includes Key Skills).

Fee for Replacement of External Assessment Papers
If a centre loses or damages external assessment papers after they’ve been safely delivered to the authorised centre address, and requests replacement papers, the centre will be charged £100 plus the cost of the courier.

Appeals and Enquiries about Results

Stage 1
Clerical Check	£5 per candidate
Re-assessment with report	£40 per candidate
Re-moderation/re-verification of internal portfolio evidence with report	£40 per candidate portfolio
Stage 2 Internal Appeals Panel	£150
Stage 3 External Appeals Panel	£300
Independent Review	£500

Fees for other categories of appeals

Stage 1 Internal Review Panel

£150

Stage 2 External Review Panel

£300

Independent Review

£500

In all categories, the centre or candidate will incur an additional fee of £300 if a visit is required at any stage.

All fees for appeals are refunded if the appeal is upheld.

Entries and Results

Fast Track Entry Fees	£10 per candidate
Fast Track Entry Fees where candidate is not previously registered	£15 per candidate plus usual combined registration and certification Fee
Resit Fees (QCF and NQF)	£10 per candidate
Resit Fees (Key Skills and Basic Skills)	£10 per candidate
Transfer of candidate(s) from one external assessment date to another	£5 per candidate/ £25 per batch
Transfer of candidate answers if candidate has marked answers in the external assessment paper instead of the answer sheet	£30 per paper
Reissue of external assessment papers if lost or damaged by centre following safe delivery	£100 plus courier fee

Making Changes to Candidates and Batches

Cancellations and Withdrawals
Cancellations:
Cancellations are when individual candidates or whole batches of candidates are voided from a qualification, not to be reinstated. Cancellations can be made by the centre for any reason (duplications will always be shown as Cancelled). Cancelled candidates will show the status ‘Cancelled’.

Withdrawals:
Candidates are withdrawn when the candidate has started the qualification and decided they will not finish. The withdrawn candidate will appear on the batch with a ‘Withdrawn’ status. Withdrawn candidates can be un-withdrawn within 2 years of their original registration date.

Fees for Changes to Candidate Details

Cancellation of candidates for any reason	£5 per candidate / £25 per batch (Original combined registration and certification fees will be refunded if cancellations are made within one month of the registration date)
Cancellation of candidates (NCFE error)	FREE (Original combined registration and certification fees refunded)
Withdrawal of candidates	FREE (Original combined registration and certification fees not refunded)
Transfer of candidates from batch to batch Transfer of candidates from qualification to qualification	£5 per candidate / £25 per batch (Original combined registration and certification fee will be credited and the fee for the new qualification will be charged)

Replacement Certificates Fee

Issue of replacement certificate

£25

Issue of replacement certificate (achievement prior to 1999/2000)

£75*

Where NCFE is unable to locate candidate details we reserve the right to charge the appropriate fee to compensate for the time taken to complete the search.

*Fee is payable in advance before a search can be carried out

Centre Visits

External Moderation / Verification – First 2 visits included within combined registration and certification fee	FREE
External Moderation / Verification – Subsequent visits (at centre’s request or where deemed necessary by NCFE) - Half day	£250
External Moderation / Verification – Subsequent visits (at centre’s request or where deemed necessary by NCFE) - Full day	£500
Advisory/Centre Support Visits (at centre’s request or where deemed necessary by NCFE) - Half day	£250
Advisory/Centre Support Visits (at centre’s request or where deemed necessary by NCFE) - Full day	£500
Advisory Visits (at centre’s request or where deemed necessary by NCFE) for IIQ - Full day	£600
Centre Approval Visits - Half day (if required)	£250
Centre Approval Visits - Full day (if required)	£500
Additional External Moderation / Verification visits for centres who register larger groups of candidates per academic year per qualification	• 501 to 2000 candidates – 3 External Moderation / Verification visits free of charge • 2001 – 4000 candidates – 4 External Moderation / Verification visits free of charge • 4001 to over 5000 candidates – 5 External Moderation / Verification visits free of charge

Postal Moderation / Verification

Up to 5 portfolios

£55 (includes all 5 portfolios)

Training Events

Assessor and Internal Moderator Training	£150 + VAT
Portfolio Building Training	£150 + VAT
Bespoke Training Events for up to 10 delegates	£750 +VAT plus trainer’s expenses
Bespoke Training Events for up to 20 delegates	£950 + VAT plus trainer’s expenses