Request for Reasonable Adjustments

Guidance Notes

Make sure you’ve taken a look at our Reasonable Adjustments and Special Considerations policy, as well as our new NCFE Guidance on Accessing Reasonable Adjustments document before submitting a reasonable adjustment request.

[icon]Guidance on Accessing Reasonable Adjustments

This Guidance is aimed at our customers, including learners, using our products and services and who submit requests for reasonable adjustments.

[icon]Reasonable Adjustments and Special Consideration Policy

This policy is aimed at our customers, including learners, using our products and services and who submit requests for reasonable adjustments.

Timescales

For reasonable adjustments that require NCFE approval, all requests must be submitted within the following timescales:

  • 10 working days’ notice prior to the assessment date or start of the assessment window, for any Application Required
    (non-modified).  For example:  Extra time, Reader, Scribe.
  • 15 working days’ notice prior to the assessment date or start of the assessment window, for any Application Required (modified). For example: Enlarged paper, Coloured paper.
  • 30 working days’ notice prior to the assessment date or start of the assessment window, for any Application Required (modified). For example: Braille /Tactile diagrams, Modified Language papers.

Please refer to the Reasonable Adjustments Permission Tables, located in the NCFE Guidance on Accessing Reasonable Adjustments for the full list of submission timescales. 

Failure to provide accurate information or supporting evidence may result in delays to the processing of your request.

Delegated adjustments

Some reasonable adjustments are delegated to our centres and may be implemented for both the internal and external assessment components, without prior application to NCFE. Please see the NCFE Guidance on Accessing Reasonable Adjustments for further details of which reasonable adjustments are centre delegated.

Please note, any arrangements put in place must reflect the learner’s normal way of working within the centre, and depending on the reasonable adjustment, formal evidence of need may still need to be kept within your centre and produced on request to NCFE.

What happens next? 

  • You’ll be directed to an acknowledgement to confirm your request has been submitted successfully.
  • We’ll aim to complete a review of your completed request within 5 working days.
  • If we’re unable to agree your request, we’ll try to suggest a suitable alternative reasonable adjustment.

Centre details

Qualification details

Learner details

(V Certs only: Please refer to the External Assessment Windows document)

Reasonable Adjustment Request:

Please select all that apply.

Modified Paper Request:

Please provide as much detail as possible to support your request, for example: paper size, font size, paper colour/shade etc. Please select all that apply.

Evidence of Need:

Please tell us more about the request so we can make sure we understand your learner’s needs and provide them with the appropriate support. Please select all that apply. The learner has:
Centres are required to ensure evidence provided is relevant to the reasonable adjustment(s) requested, is fully completed (signed and dated) by relevant personnel and does not include unnecessary information. Please select all that apply:

Declaration

On behalf of my centre I confirm that I have read and understand the Reasonable Adjustments and Special Considerations policy and the NCFE Guidance on Accessing Reasonable Adjustments.

I accept that NCFE will hold and process electronically the information given and may use it for any purpose deemed relevant to this request.

I confirm appropriate evidence to support this application will be available within the centre for inspection, if requested by NCFE.

I confirm that both the centre and the learner support this reasonable adjustment request.