Moderation review for T Level Technical Qualification in Education and Early Years | NCFE | NCFE

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Preparing for moderation T Level Technical Qualification in Education and Early Years (Level 3) (Delivered by NCFE)

We want you to feel confident and prepared for moderation for the above qualification, so this page will provide you with all the information you need.

Our approach to moderation for T Level Technical Qualification in Education and Early Years 

Moderation visits will take place throughout the assessment window for Assignment 2 of the Occupational Specialism (OS) with final moderation taking place remotely at the end. During the moderation visit your Moderator will observe structured observations for a sample of students. Your Moderator will plan these visits with you. 

For final moderation, we’ll ask you to submit evidence for a sample of students in the co-hort. Students observed as part of the visit will be included in this sample. The Moderator will review evidence submitted and apply a mark for each student. The Moderator’s mark will be compared to the mark awarded by the provider and a final mark will be applied.  

If the provider mark and the Moderator’s mark are within tolerance, the provider’s marks will be applied to all students in the co-hort. If the marks are outside of tolerance, we’ll apply a regressed mark to all student marks within the co-hort. If marks are outside of tolerance and cannot be reliably adjusted, we’ll request evidence for all students in the cohort and the Moderator’s mark will be used. 

We’ll provide a final moderation report on results day with feedback on areas of good practice and areas for development.  

Sample sizes 

Students selected for moderation during the visit will be selected using the provider’s schedule of assessment. You can read more about the schedule of assessment in the below sections. 

Students selected for final moderation will be selected using JCQ sampling guidelines (Table 1) and include assessments from across a range of provider marks which include the student with the highest provider mark and the student with the lowest non-zero provider-mark. The sample size will be in line with stage 3 guidelines in Table 1. Where an assessment has been carried out by more than one Assessor, a range of Assessors will be included in the sample, where possible. Students observed as part of the moderation visit will be included in the sample. 

Table 1 

No. of students at provider 

Stage 1* sample (sub-sample) 

Stage 2* Sample 

Stage 3* sample 

Up to 5 

All 

All 

All 

6-10 

5 

All 

All 

11-15 

6 

10 

All 

16-100 

6 

10 

15 

101-200 

6 

15 

20 

Over 200 

6 

20 

25 

Assessment window dates

Assessment window dates are outlined in the Key Date Schedule (KDS) within the Qualification pages.  

Preparing for moderation visits 

Make the most of the support available by registering your students and booking them onto the chosen Occupational Specialism (OS) early through the Portal 

Our T Level Portal and Online Assessment User Guide explains how to do this. 

Registrations and bookings must be made in line with the dates outlined in the Key Date Schedule (KDS) available on the Qualification pages. 

Once students are booked onto the OS you’ll be allocated a Moderator, who will work with you to plan your moderation visits. During the visit the Moderator will moderate students alongside the Assessor in the industry placement, using the same assessment methods. This is stage one moderation. 

Schedule of assessment

Once students are booked onto the Occupational Specialism (OS), you’ll be able to submit a schedule of assessment, for that student via the Portal . The Moderator will use the schedule of assessment to plan their visits for Assignment 2 of the OS.  

The T Level System User Guide and our video resource How to create/amend a schedule of assessment explains how to do this.  

The schedule of assessment provides details of the student’s industry placement, rank order, the planned dates the Assessor will observe the student for Assignment 2 and the planned criteria to be observed.  

When determining the rank order for your students, several factors can be considered for example, the student’s performance in year 1, the student’s level 2 achievement profile and/or their expected grades for the OS. 

Maintain accurate assessment records

It’s important that you maintain accurate assessment records so they can be moderated during final moderation. Should these records lack sufficient detail to allow final moderation to take place, the provider will be required to observe students again, which will delay student results for the full co-hort.  

The Moderator will view a sample of your assessment records during stage one moderation and provide verbal feedback on the completion of the assessment records during the visit.  

Templates for the below assessment records are available to download from the Qualification page within the Tutor Guide for Assignment 2: 

  • Observation Planning Form 
  • Future Planning Form 
  • Observation of Skills Recording Form 
  • Professional Discussion Form. 
  • Criteria Assessor Judgement Guidance and Assessment Justification Document 
  • Final Mark Form 
  • Tracking documents to showing criteria achieved and target dates to meet any outstanding criteria. 

You may find it useful to refer to our Guidance around having a professional discussion and Guidance around conducting an observation (use this video to support this guidance).

Maintain accurate assessment plans

Assessment plans must also be maintained and show how the criteria will be assessed, the criteria to be observed and/or covered through professional discussion, how the student has achieved the criteria and their placement hours. 

Arrange the visit

Before a moderation visit can take place, you must complete the schedule of assessment for each student and complete and return the Provider information document - T Level Technical Qualification in Education and Early Years (Level 3) 

No visits can take place until the Moderator receives this information or outside of the assessment window.  

On receipt of the schedule of assessment the Moderator will work with you to plan their visits efficiently and send you their sampling plan. Once you receive the sampling plan: 

  • Inform the industry placement of the moderation visit and confirm their agreement. This will be checked during the moderation review. 
  • Inform the students in the moderation sample that the Moderator will be observing them. 
During the moderation visit 

During the moderation visit your Moderator will observe structured observations for each student in the sample. They’ll not discuss their assessment decisions with you, as this will be checked during final moderation. 

They will discuss: 

  • Your completion of assessment paperwork for the structured observations, by looking at previously completed records. 
  • Your processes for identifying Assessors’ and IQAs’ training needs and how these are addressed. 
  • Your processes to ensure students are given appropriate access to assessment, where special arrangements are required to ensure you’re following our requirements specified in our Reasonable Adjustments and Special Consideration Policy. 
  • How you ensure students’ developmental needs are matched against the requirements of the assessment and how individual assessment plans are agreed. 
  • Your records of placement hours and how these are maintained and show accurate tracking. 
Early Years Educator Occupational Specialism 

For Early Years Educator (EYE) P1 your Moderator will plan their visits to observe the assessment of each of the competence-based criteria and discuss their assessment decisions with you. They will observe each criterion at least once. This will most likely be across a range of students. Once satisfied that accurate assessment decisions have been made for the competence-based criteria, you’ll be cleared to assess Part 1 of the EYE Occupational Specialism. Following each visit you’ll receive a report of their findings. 

Submit student marks  

The Portal will close at the end of the assessment window, as outlined in the Key Date Schedule on the Qualification pages. 

All student marks must be entered before the Portal closes and any inactive students withdrawn.Final moderation can only take place once marks have been submitted for the full co-hort. Failure to do this may impact final moderation, delay results and will result in an action on your AMR report. If you need support withdrawing a student, please contact [email protected].  

You must: 

  • Submit student marks for the structured observations for Assignment 2 
  • Submit student grades (achieved/not yet achieved) for the competence criteria (EYE only) 

If a student did not attend an assessment, submit a did not attend (DNA) mark.   

You must inform students of their marks prior to submitting to NCFE to allow students the opportunity to request a review of provider marking. 

Preparing for final moderation 

Final moderation takes place at the end of the assessment window. You can view the assessment window dates in the Key Date Schedule (KDS) on the Qualification page.  

At the end of the assessment window and once all marks are present your Moderator will send you their sampling plan. For more information, refer to the sample sizes section. 

On receipt of the sampling plan, you must submit the below assessment records for each student in the sample, using the OneDrive link provided by the Moderator. You must send the required evidence for each learner within the timescales outlined by the Moderator. All documents must be clearly labelled and include the name of the student and the structured observation the assessment relates to. 

  • Observation Planning Form 
  • Observation of Skills Recording Form 
  • Professional Discussion Form. These must be contextualised to the observed activity. 
  • Criteria Assessor Judgement Guidance and Assessment Justification Document  

We will request samples for up to stage 3 sample size. Should the Moderator need to moderate the entire cohort you’ll be contacted. 

We’ll contact the Programme Contact to request this so please be prepared. Once prompted we will expect evidence through OneDrive in three working days.  

Failure to submit evidence within the required timescales will result in delays to final moderation and student results. This will also affect your provider's risk rating following moderation. Failing to submit evidence may result in potential maladministration and will be referred to our Provider Assurance team for further review.   

If you need support uploading student evidence, contact [email protected]. 

Support available prior to moderation 

Visit our Qualification pages and read the Qualification Specification. Within these pages you’ll find lots of supporting materials around assessment controls and conditions, the records you need to keep and the materials and equipment you need to make available to your students, where applicable. 

Visit our Frequently Asked Questions page for questions around moderation. 

You should attend our subject specific prepare to assess training. This training will be held annually and provide valuable information to help you to understand our mark schemes. 

If you are an Assessor or IQA you should register and attend this training and disseminates the information across the delivery team so internal quality assurance can take place. 

Attendance should take place annually to ensure you’re up to date. Dates and times will be promoted on our T Level events page where you can register your attendance. 

If you’re unable to attend, we recommend you register as a recording will be available on the above pages following the event.  

Prepare to assess training for our 2022/2023 session has already taken place, you can access the recording here. 

Our Provider Development team offer a range of sessions to support providers. Visit our T Level events page to view events and register your attendance. 

 

The Administration training for our 2022/2023 session has already taken place, you can access the recording here. 

Support available following moderation 

On results day, the below information will be available on thePortal for providers to download.  The T Level System User Guide explains where this can be located.  

Final Moderation report 

This will be available to view on the Portal on results day and will highlight areas where you have performed well and areas for improvement. It will also include the mark used for each moderated component. The mark used will be one of the following: 

Provider mark – Confirms that the provider mark has been accepted for all students within the cohort. This means that the provider marks were within tolerance of the Moderator’s marks.  

Regressed mark – Confirms that the regressed mark has been applied to all students in the cohort. This means that the provider marks were outside of tolerance and in a consistent way (ie all marks are higher or lower than the Moderator’s marks). 

Moderator mark – Confirms that the Moderator mark has been applied to all students in the cohort. This means that: 

  • the provider marks are outside of tolerance and in a consistent way, however Moderator marks are available for all students in the co-hort. Or 
  • the provider marks were outside of tolerance and in an inconsistent way (ie some marks were higher and some were lower than the Moderator’s mark and the provider mark could not reliably be adjusted so the moderator sampled all students in the cohort. 

Chief Moderator (CM) Report 

The CM report will be available on our website and provides an overview of the moderated assignment including examples of good practice and where further development may be needed. 

Student results slip for the T Level Occupational Specialist Component 

This provides an overview of the results for all assignments completed as part of the OS, the student’s overall mark and overall grade. 

Results confirmation report for the T Level Occupational Specialist Component 

This provides an overview of the raw marks awarded to each student for all assignments completed as part of the OS, the student’s overall mark and overall grade. 

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