Our live chat and phone lines will be closed from 9:45 on Monday 8 September, as all of our colleagues are attending a business update event. During this time, you can email [email protected] or alternatively, you may find the answer to your query on our website. We will reopen our lines from 13:00 on the same day and will respond to any emails received as soon as possible.
End-point assessment (EPA) newsletter updates

August 2025 Newsletter – NCFE EPA
Hello,
Welcome to August's EPA newsletter.
In this edition, you’ll find guidance on supporting apprentices with their end-point assessments (EPA) and information on updated policies.
Advice, guidance and support
Foundation Apprenticeships
We’re pleased to confirm that we have received Ofqual approval for the following Foundation Apprenticeships.
We’re developing our assessment strategy and will be sharing further details in the coming weeks and months. This will include our approach, pricing, guidance, and the support we’ll provide.
If you’re interested in partnering with us on either of these standards, please contact your Relationship team contact or [email protected].
Improvement to the gateway audit process
As part of our continuous improvements, if a gateway audit is rejected, we’ll now be able to lock sections of the checklist that are not related to the reason for rejection. This change is designed to help us focus the re-audit process solely on the areas previously flagged, ensuring a more efficient and streamlined experience.
If you require any part of the checklist to be unlocked before the learner is accepted, please contact us at [email protected]. Our team will be happy to support you.
Supporting apprentice mental wellbeing
At NCFE, we understand that End-Point Assessment (EPA) can sometimes be a source of stress or anxiety for apprentices. To help, we’ve created a dedicated support document offering practical advice and guidance on maintaining mental wellbeing during EPA.
This resource is available in the Support Materials section of epaPRO for apprenticeship providers, and it’s also sent directly to apprentices in their introduction email when their assessments are scheduled.
Our aim is to help apprentices feel more confident, reduce stress, and approach their assessments with a positive mindset.
ESFA Apprenticeship Certification
We’ve recently seen an increase in cases where the apprentice information in epaPRO does not match the details held by the ESFA through the ILR. When this happens, it prevents apprenticeship certificates from being claimed.
Common issues include:
- name changes during the apprenticeship not reflected on both systems
- incorrect Unique Learner Numbers (ULNs)
- double-barrelled names (with or without hyphens).
These discrepancies cause delays because we may need to confirm the correct details with you, and you may need to update the ILR before the claim can be submitted. To avoid this, please ensure that all information entered in epaPRO exactly matches the ILR. This will help ensure a smooth claim process and prevent delays in apprentices receiving their certificates.
ESFA Apprenticeship certificate delivery
By default, apprenticeship certificates are sent to the workplace address listed in epaPRO. If you would prefer certificates to be sent to the apprenticeship provider address instead, this can be arranged at a provider level (but not on an apprentice-by-apprentice basis). If this is not already set up and you would like to make this change, we’ve created a form you can submit to let us know your preferred certification location. The three options are:
- Apprentice – This is sent to the workplace address on epaPRO, addressed to the apprentice
- Apprentice Mentor – This is sent to the workplace address on epaPRO, addressed to the workplace mentor on epaPRO
- Training Provider – This is sent to the training provider address on epaPRO, addressed to the main contact.
Updated English and maths requirements in apprenticeships guidance
The Department for Education (DfE) has updated the guidance in line with the announcements made during National Apprenticeship Week. You can find the updated guidance here. The equivalent qualifications remain the same as previous guidance.
This has replaced the previous spreadsheet produced by the DfE, please ensure that you use this updated guidance when reviewing English and maths requirements.
Delivery
What apprentices can take into assessments
As part of an apprentice’s assessment, apprentices may be allowed to take in documents to support. Detailed guidance for each standard and assessment component is available in epaPRO.
Recently, we’ve seen an increase in apprentices attending assessments without their portfolio, bringing only the plan and prepare template. Where an assessment is underpinned by a portfolio and apprentices are allowed to bring it, we strongly recommend they do so.
Having their portfolio during the assessment is invaluable, as it gives apprentices a direct reference to the evidence questions or discussion points that are related to it. Where permitted, apprentices may bring either a printed or digital copy of their portfolio.
Product
New assessment plan: Early Years Practitioner V1.1
Following the launch of the new Early Years Practitioner assessment plan, we’ll be hosting a walkthrough webinar on 17 September 2025 at 14:00. In this webinar we’ll discuss:
- gateway requirements: understanding key entry criteria
- assessment components: gain a clear breakdown of each assessment stage
- guidance materials: learn about the available support documents
- apprentice preparation: discover best practices for getting ready
- the EPA journey: navigate the process from start to finish
- Q&A: a chance to have your questions answered.
You can register for the webinar here. If you can’t attend, but would like to receive a recording of the event, please register as normal and you’ll receive a video recording and follow up information.
New assessment plan: Healthcare Support Worker V1.2
Skills England (formerly IfATE) has released an updated assessment plan for Healthcare Support Worker V1.2 which went live for enrolments on 1 August 2025. Any new apprentices who started on programme on or after this date will need to be enrolled on this version.
The change in V1.2 is just to clarify the new shorter duration available for the apprenticeship of 8 months and has not changed any of the content of the apprenticeship or EPA.
If you have any questions in the meantime, please contact your Relationship team contact or [email protected].
New assessment plan: Early Years Lead Practitioner V1.1
Skills England have released an updated assessment plan for Early Years Lead Practitioner v1.1. Early Years Lead Practitioner v1.1 is now live. Any new apprentices who started the programme on or after 1 August 2025 will need to be enrolled on this version.
We’re currently in the process in developing our guidance materials and will confirm once these are live. If you have any questions in the meantime, please contact your Relationship Colleague or [email protected].
New standards
The following standards are now live for registrations on epaPRO and our guidance materials are available and can be found within the Support Materials section on epaPRO:
· Early Years Practitioner V1.1
· Healthcare Support Worker V1.2
· Learning and Skills Teacher V1.4
· Facilities Manager V1.3
If you don’t have access to these standards, please contact your Relationship Colleague or [email protected].
Reminders from last month’s newsletter
Upcoming withdrawal of legacy EPA standards versions
As part of our ongoing commitment to maintaining a high-quality and up-to-date EPA offer, we’ve recently completed a review of the standard versions within our portfolio. Following this review, we’ll be withdrawing from delivery the following earlier standard versions. Please rest assured that we’ll continue to deliver the most recent versions of these standards.
We’ve outlined the key dates and milestones for the withdrawal and final assessment delivery below. We’re fully committed to supporting all registered learners and will ensure all assessments are completed in line with our published timelines and SLAs.
Standard |
Last date for gateway request |
Last date for completion |
Assessor Coach v1 |
30/09/2025 |
31/03/2026 |
Customer Service Specialist v1 |
30/09/2025 |
31/03/2026 |
Dental Nurse v1.1 |
30/09/2025 |
31/03/2026 |
Healthcare Assistant Practitioner v1 |
01/12/2025 |
01/06/2026 |
Healthcare Support Worker v1 |
01/12/2025 |
01/06/2026 |
Learning and Skills Teacher v1 |
01/12/2025 |
01/06/2026 |
Learning Mentor v1 |
01/12/2025 |
01/06/2026 |
Senior Healthcare Support Worker v1.2 |
01/12/2025 |
01/06/2026 |
Supporting with apprenticeship standards and versions
We have created a support document that will assist you in identifying the correct version of an apprenticeship standard for an apprentice based upon their start date. This document can be found in the ‘Support Materials’ section of epaPRO.
The document includes information on the earliest and latest start date per apprenticeship standard and our Service Level Agreement for the standard from acceptance to completion of the first attempt at all assessments.
Supporting you through the latest apprenticeship changes
In February of this year, the UK Government announced a series of reforms to apprenticeship assessment, affecting how assessments are designed and delivered, with far-reaching implications for providers, employers, and EPAOs alike.
As your partner throughout awarding and assessment, we’re here to guide and support you through these changes. We recently hosted a webinar sharing the latest updates, our response, and how we can work together to prepare for the future.
If you missed the webinar and would like to review this, please contact [email protected] and we will send you the recording.
Early Years Educator - Teaching information pack submission deadline
As part of the assessment requirements for the Early Years Educator apprenticeship standard (V1.3, V1.4 and V1.5), apprentices must submit a teaching information pack at least five working days before their scheduled observation.
We’ve noticed a significant number of late or missed submissions. If an apprentice doesn’t submit the teaching information pack by the deadline, this will result in the observation being cancelled and marked as a failed attempt. Timely submission is essential to ensure the assessment goes ahead as planned.
The deadline is confirmed within the booking confirmation email and apprentices are sent a reminder 10 working days before their assessment to remind them of this submission requirement.
Leisure Duty Manager - Presentation assessment reminder
We’re experiencing a higher volume of apprentices arriving to their presentation assessment for Leisure Duty Manager without a line manager present. It’s an assessment plan requirement that the apprentice’s line manager is a part of this assessment and if no line manager is present, the assessment will be unable to go ahead as planned.
Please can we remind all customers who deliver this apprenticeship that the line manager must be present.

EPA NEWSLETTER ARCHIVE
Explore our past EPA updates.
Advice, guidance and support
Supporting apprentices during assessment start times
We’re introducing a new process for when an apprentice has failed to access their Microsoft Teams assessment link within three minutes of the agreed start time, to support them to access the assessment.
If an apprentice doesn’t join their Microsoft Teams assessment call within this timeframe, we‘ll promptly reach out to check if they’re experiencing technical difficulties and offer support. If the apprentice doesn’t answer, we’ll attempt to contact their on-programme assessor (as listed on epaPRO) to ensure the apprentice has every opportunity to join within the allowed timeframe.
Keeping apprentice contact details up to date
To ensure smooth communication throughout the EPA process, please make sure apprentice contact details are accurate and up to date in epaPRO. These details help us with booking assessments and reaching out to apprentices when necessary.
You can review and update contact information in the apprentice’s profile or during the Gateway confirmation stage.
New foundation apprenticeships
Last month, the Institute for Apprenticeships and Technical Education (IfATE) announced the launch of the first seven foundation apprenticeships, designed to offer a more accessible route into apprenticeships.
We’re looking at the approval process to become an assessment organisation for two of the foundation apprenticeships:
- Health and Social Care
- Software and Data
If you have any queries or questions about foundation apprenticeships or would like any further information, please contact your Relationship team contact or [email protected].
Active IQ – contact update
Now that the integration of Active IQ and NCFE into one EPAO is complete, the Active IQ EPA mailboxes and phone lines have been closed.
If you have any questions, please contact us directly via:
0191 240 8950
Our team is here to support you with any queries or guidance you may need.
PARS bursary application
The NCFE PARS (Post-Apprenticeship Recognition Scheme) bursary, available to eligible learners on Level 2 or 3 apprenticeships, is still open for applications.
We spoke to two former apprentices about their experiences with the Post-Apprenticeship Recognition Scheme - Sha’delle Momus, a 38-year-old from Streatham, London, recently completed a Level 3 apprenticeship in Business Administration, and Tracey Savage, a 55-year-old from Warrington in Cheshire, who returned to education after a cancer diagnosis. Read about their experiences.
To learn more about the NCFE PARS bursary, visit our dedicated webpage.
Delivery
Exporting feedback from epaPRO
We’ve made it easier for you to share assessment feedback with your apprentices.
Previously, feedback from epaPRO could only be downloaded as an Excel document, which we know isn’t always the most user-friendly format. We’re pleased to let you know that feedback is now also available to download as a PDF, making it easy to share with your apprentices.
Product
Update to Assessor Coach and Learning Mentor dispensations
The temporary dispensation from the Institute for Apprenticeships and Technical Education (IfATE), which removed the requirement for apprentices to hold a Level 2 ICT qualification at Gateway, has now ended.
This means that apprentices on the Level 3 Learning Mentor and Level 4 Assessor Coach standards must now achieve a Level 2 ICT qualification before progressing to EPA.
Please note, this change applies only to the retired versions of these assessment plans. It doesn’t affect the new Level 3 Learning and Skills Assessor or Level 4 Learning and Skills Mentor standards.
New assessment plan: Early Years Educator V1.5
Skills England launched a new version of the Early Years Educator (V1.5) standard for enrolments from 12 June 2025 to clarify the professional recognition requirements. The new update doesn’t impact any of the knowledge, skills or behaviours (KSBs) or the EPA.
Previously this read:
“This apprenticeship aligns with Department for Education for Full and relevant at Level 3
Please contact the professional body for more details.”The updated version reads:
“This apprenticeship aligns with Department for Education for Full and relevant at Level 3. To count within the ratios at level 3, staff holding an Early Years Educator qualification must also have achieved a suitable level 2 qualification in English. Setting managers must hold a suitable level 2 qualification in maths or must achieve one within two years of starting in the position. These are additional EYFS requirements that are independent of the apprenticeship requirements.
Please contact the professional body for more details.”
We’ve added the new version to epaPRO for registrations and our guidance materials will be available shortly.
New assessment plan: Early Years Practitioner v1.1
IfATE has released an updated assessment plan for Early Years Practitioner v1.1 which goes live from 1 August 2025. Any new apprentices who start on programme on or after this date will need to be enrolled on this version
We’re developing guidance materials, and we’ll confirm once these are live. If you have any questions in the meantime, please contact your Relationship team contact or [email protected].
Updated sample papers now available
We’ve updated our Healthcare Support Worker V1.0 and Oral Health Practitioner V1.0 sample papers for the multiple-choice questionnaire to ensure they remain accurate and relevant.
They’re available to download from the Support Materials section on epaPRO.
Reminders from last month’s newsletter
EPA pricing update
Last month we shared information on our fees and pricing for the 2025-26 academic year, including the good news that we’re freezing prices for EPA across most of our standards (with the exception of Healthcare Support Worker and Senior Healthcare Support Worker). Read more on our fees webpage.
New reports now available to support your learner outcomes
Remember to access our four new reports on epaPRO to help you gain clearer insights into learner performance and support continuous improvement.
These reports give you a detailed view of pass/fail and first-time pass rates, helping you track performance across each assessment component and overall certification.
- The reports offer actionable insights that can support quality improvement, curriculum planning and learner support strategies.
EPA booking contact details
To help us keep the right people informed and ensure a smooth EPA journey for your apprentices, please remember to include the relevant contacts when submitting EPA booking requests.
When requesting EPA, please ensure the on-programme assessor and mentor email address fields are completed. If you’d like a generic mailbox, for example, a team mailbox, to be copied into communications, please enter it in either the on-programme assessor or mentor field.
This helps us share timely updates and important EPA information with the right contacts throughout the process.
Apprentice availability
To help us arrange assessment dates as smoothly and quickly as possible, please ensure that any dates the apprentice is unavailable for assessment are shared with us at the Gateway stage.
We’re seeing an increase in cases where no availability restrictions are provided, which can lead to delays in scheduling assessments.
By informing us in advance of any dates the apprentice cannot attend their assessment, we can:
- offer suitable dates first time
- avoid unnecessary delays
- support a better experience for both you and the apprentice
- ensure your apprentices access EPA within our SLAs.
May 2025 Newsletter – NCFE EPA
Hello and welcome to May’s EPA newsletter.
In this edition, we’ll provide you with updates on supporting apprentices with their end-point assessments, information on updated policies, and a change to business hours. Please read on to discover the latest insights that will help you achieve your apprenticeship goals.
Advice, guidance and support
New reports now available to support your learner outcomes
We’re pleased to let you know that four brand new reports are now available on epaPRO to help you gain clearer insights into learner performance and support continuous improvement.
These reports give you a detailed view of pass/fail and first-time pass rates, helping you track performance across each assessment component and overall certification. Here's a quick overview:
- Assessment pass/fail report – Understand how your learners are performing at each assessment component level, with a breakdown of pass and fail rates per standard.
- Assessment 1st time pass report – View how many of your learners are passing each component on their first attempt, helping you identify strengths and opportunities for targeted support.
- Certification pass/fail report – Provides a clear picture of your overall pass and fail rates per standard, supporting wider strategic planning and quality assurance.
- Certification 1st time pass report – Monitor first-time achievement rates at the full certification level to inform your delivery approach and learner readiness strategies.
These reports have been developed with your needs in mind, offering actionable insights that can support quality improvement, curriculum planning, and learner support strategies.
You can access these reports now through epaPRO. If you have any questions or would like support using them, please contact your dedicated point of contact within the Relationship team.
Active IQ integration – contact update
We’re pleased to share that the integration of Active IQ and NCFE into one end point assessment organisation is now complete. As part of this transition, the Active IQ mailboxes and phone lines have now been closed.
To ensure a smooth handover, please contact us directly via:
[email protected] 0191 240 8950
Our team is here to support you with any queries or guidance you may need.
EPA booking contact details
To help us keep the right people informed and ensure a smooth EPA journey for your apprentices, please remember to include the relevant contacts when submitting EPA booking requests.
When requesting EPA, please ensure the on-programme assessor and mentor email addresses are completed. If you’d like a generic mailbox, for example, a team mailbox, to be copied into communications, please enter it in either the on-programme assessor or mentor field.
This helps us share timely updates and important EPA information with the right contacts throughout the process.
Apprentice availability
To help us arrange assessment dates as smoothly and quickly as possible, please ensure that any dates the apprentice is unavailable are clearly shared with us at the Gateway stage.
We’re seeing an increase in cases where no availability restrictions are provided, which can lead to delays - offered dates may be declined, new ones need to be found, and the process can repeat.
Informing us in advance of any dates the apprentice cannot attend their assessment, we can:
- offer more suitable dates first time
- avoid unnecessary delays and back-and-forth
- support a better experience for both you and the apprentice
- ensure your apprentices access EPA within our SLAs.
EPA pricing update
We are pleased to inform you that we will be freezing our fees for our end point assessment services for the 2025/26 academic year across all standards, with the exception of Healthcare Support worker and Senior Healthcare support worker where a price increase will be applied to all apprentices that successfully pass through gateway on or after 1 August 2025.
The integration of Active IQ and NCFE into a single, unified end-point assessment organisation has now been successfully completed. As part of our commitment to supporting Active IQ customers throughout this transition, we have maintained existing fees during the transition period. This fee structure will remain in place until 31 July 2025. From 1 August 2025, the fees outlined in the NCFE Fee Guide will apply to all apprentices.
This decision reflects our ongoing commitment to providing consistent, high-quality assessment services while supporting our customers through a time of change in the sector. We understand that the landscape of apprenticeships is continually evolving, and we are closely monitoring developments. Please be assured that we will review our position on fees as more information becomes available and any changes in the sector are confirmed.
We would like to take this opportunity to thank you for your continued support and partnership and we look forward to continuing our work with you.
Reminders from last month
End-of-year timeline and SLAs
Remember to access our timeline and tips document that covers everything you need to know to ensure your apprentices complete their end-point assessment (EPA) by 31 July 2025. This can be found in the Support materials section on epaPRO.
Online assessments
Apprentices can now access their online assessments from the originally scheduled start time, with access remaining open until 11:59pm on the day the test is scheduled.
If any issues arise with the assessment links, please contact us at [email protected] or call our Customer Support Team on 0191 240 8950
Changes to apprentice assessment feedback
Last year, we revised our approach to providing feedback on each assessment component for apprentices. Our feedback forms detail all the KSBs and grading descriptors, along with the grade achieved for each. We’ve further refined this approach based on customer feedback. Going forward, apprentices will receive a summary from the IEPA, highlighting where they met the criteria effectively, with examples of how they achieved this. This enhancement will offer apprentices more insight into their performance. The updated feedback form will apply to grades released from Monday 31 March 2025, issued within five working days of the assessment. It will be available on epaPRO, within the Q&A section on the results page.
Updates to the Dental Nurse Integrated standard
The Institute for Apprenticeships and Technical Education (IfATE) has released an update regarding the ST0113 Dental Nurse apprenticeship standard. Version 1.3 will now remain open for new starts only until 31 July 2025.
This is a change from the previously planned end date of 31 August 2025, which has been brought forward due to learners enrolling on the alternative standard, ST1431 Dental Nurse (GDC).
Delivery
Exporting feedback from epaPRO
We’ve made it easier for you to share assessment feedback with your apprentices.
Previously, feedback from epaPRO could only be downloaded as an Excel document - which we know isn’t always the most user-friendly format. We’re pleased to let you know that feedback is now also available to download as a PDF, making it quicker and easier to view, save, and share with your apprentices.
This improvement is part of our ongoing commitment to making the EPA experience as smooth and efficient as possible.
Product
Updated sample papers now available
Our Healthcare Support Worker V1.0 and Oral Health Practitioner V1.0 sample papers for the multiple-choice questionnaire have recently undergone routine maintenance and updates to ensure they remain accurate and relevant.
The refreshed sample papers are now available to download from the Support Materials section on epaPRO.
We recommend reviewing and sharing the updated materials with your apprentices to help them prepare effectively for their assessment.
New assessment plan: Early Years Practitioner v1.1
IfATE have released an updated assessment plan for Early Years Practitioner v1.1.
Early Years Practitioner v1.1 goes live from 1 August 2025. Any new apprentices who start on programme on or after 1 August 2025 will need to be enrolled on this version.
We are currently in the process in developing our guidance materials and will confirm once these are live.
If you have any questions in the meantime, please contact your Relationship Colleague or [email protected].
New standards
The following standards are now live for registrations on epaPRO and the guidance materials can be found within the Support Materials section on epaPRO.
EPA standard |
Team Leader v1.4 |
Operations Manager v1.4 |
Senior Healthcare Support Worker v1.6 |
Customer Service Specialist v1.2 |
Specialist Teaching Assistant v1.0 |
Early Years Educator v1.4 |
March 2025 EPA newsletter
Advice, guidance and support
Apprentice assessment feedback
Last year, we updated our feedback approach for apprentices, providing detailed insights for each assessment component. Our feedback forms now include all relevant Knowledge, Skills and Behaviours (KSBs), grading descriptors, and the achieved grade. Based on customer input, we’ve further refined this process.
Starting from Monday 31 March 2025, apprentices will receive a summary from the Independent End-Point Assessor (IEPA), outlining where they met the criteria, supported by specific examples. This enhancement aims to offer apprentices a clearer understanding of their performance. For any results released from Monday 31 March 2025, the feedback form will include the enhancements and will be available on epaPRO within the results page's Q&A section.
Plan and Prepare document
In response to valuable customer feedback, we are removing the mandatory use of the Plan and Prepare sheet for recording key discussion points during assessments. While we still recommend its use, apprentices who are unable to print the template may opt to use a blank sheet of paper or a similar template for structuring their responses.
Please be aware that no more than two sheets may be used during assessments. The IEPA will confirm compliance with this rule before the assessment begins. Additionally, reading long, pre-structured sentences will be considered a breach of assessment conduct for presentations, interviews, or discussions.
An updated version of the Plan and Prepare sheet, along with an example, is now accessible under the Support Materials tab on epaPRO.
End-of-year timeline and SLAs
We recently announced a reduction in Service Level Agreement (SLA) durations for some standards where assessment plans allow. These revised SLAs are aligned with the end-of-year schedule, providing you with sufficient time to meet important deadlines.
To help you plan effectively, we’ve created a comprehensive timeline and tips document, offering all the necessary information for completing end-point assessments (EPAs) by Thursday 31 July 2025. This resource can be found in the Support Materials section on epaPRO.
Support Materials on epaPRO
epaPRO has introduced an updated landing page for the Support Materials section, making it easier to find standard-specific guidance. If you prefer the previous layout, you can revert by selecting the 'Old View Support Materials' button located in the top right corner of the 'View Support Materials' section.
Delivery and assessments
Assessment re-sit/re-takes
If apprentices need to complete a re-sit or re-take, they’ll only be assessed on the criteria they didn’t pass previously. They’ll have the full assessment duration to provide any additional information. However, if the assessment plan includes a capped grade policy, they’ll not be able to achieve a higher grade, regardless of any extra content they submit.
Portfolios within assessments
We’ve noticed an increase in apprentices attending assessments without their portfolios. Access to portfolios during an assessment is often a key requirement outlined in assessment plans, as it supports apprentices in demonstrating their best performance during their end-point assessment. Therefore, we strongly encourage all apprentices to bring their portfolios to their assessments.
We understand that preparing for an assessment can be challenging, so we have adjusted our approach to ensure every apprentice has the opportunity to access their portfolio if needed.
At the beginning of each assessment, there is a 15-minute window for apprentices to join, receive an overview, and prepare. If an apprentice does not have their portfolio, they may use this time to retrieve it. Alternatively, they can choose to proceed without it.
However, if an apprentice wishes to use their portfolio but cannot obtain it within the 15-minute window, the assessment will be stopped and rescheduled as a re-sit. If this is the apprentice's first attempt, the re-sit will not be subject to a grade cap.
Product and resources
New standards
The following standards are now live for registrations on epaPRO and the guidance materials can be found within the Support Materials section.
- Team Leader v1.4
- Operations Manager v1.4
- Senior Healthcare Support Worker v1.6
- Customer Service Specialist v1.2
Sports Coach - project outline template and project report template
We’ve recently introduced a project outline template and project report template for apprentices to complete to present at gateway and once they have carried out their project. This ensures apprentices capture all key information.
Quality and compliance
We've updated Appendix A of the EPA Cancellation, Re-sit and Re-take Policy, presenting it in a clearer format to make the rules for re-sits and re-takes easier to understand. The updated policy can be found on our website.
September 2024 EPA newsletter
NCFE and Active IQ EPAO integration update
In April 2024, we shared the decision to integrate the NCFE and Active IQ end-point assessment organisations (EPAOs) into one single EPAO, regulated through NCFE. We’re sharing more information about this on a regular basis so please look out for emails coming from our Relationship team about platform changes, key dates and support.
Gateway and bookings
Education and Skills Funding Agency (ESFA) Apprenticeship Funding Rules 2024-2025
The ESFA has recently published the 2024-2025 Apprenticeship Funding Rules that came into effect from 1 August 2024.
The rule (equivalent gradings) has been updated to reflect the latest gov.uk guidance. The grading change clarifies that GCSE grade D to G or 3 to 1 are equivalent to a Level 1 qualification, and therefore apprentices holding these grades have met the requirement to hold a Level 1 in English and maths. This change will apply to both new starts from 1 August 2024, and apprentices who are currently on-programme.
The ESFA has confirmed they will be updating the English and maths requirements in apprenticeship standards at level 2 and above in due course.
Delivery and assessments
Business Administrator evidence tracker
We’d like to remind you to use the updated evidence tracker stored on the Resources Library, released in March 2024, to reflect the Business Fundamentals criteria no longer being assessed within the portfolio-based interview. You can download the latest version of the evidence tracker from the Resources Library.
Employability Practitioner assessments
Remind your Employability Practitioner apprentices during their Gateway preparation meeting that they need to complete the Q&A session after the observation. The Q&A session must be completed in a room that is quiet and free from distraction, so the assessment can be conducted under exam conditions.
Clinical Coder and Prosthetic and Orthotic Technician
We’ve decided to withdraw from the apprenticeship provider and assessment register (APAR) for the following standards from 1 October 2024:
- Clinical Coder
- Prosthetic and Orthotic Technician.
Please get in touch with the Relationship Team if you have any further questions at [email protected].
Quality and compliance
Reasonable adjustments
Read our top tips to support you when completing reasonable adjustment forms, to avoid delays and ensure you’ve shared all the information we need. You should include:
Details of the reasonable adjustments being selected: These should match the SEPA drop down list.
- A description of the apprentice’s disabilities and/or conditions where appropriate: This should include the type of disability and how it affects the apprentice.
- Relevant supporting evidence: We require the supporting evidence that the apprentice has available historically, and/or during EPA. The apprentice may have had previous support plans such as an EHCP, a SEN or a medical consultant report. If there are no supporting documents, please share with us information on what measures have been put in place on programme to support the apprentice. Types of evidence that could be submitted are support plans or cognitive reports. Unfortunately, we cannot accept a self-diagnosis or a statement confirming that an apprentice may benefit from a reasonable adjustment.
- Information on how reasonable adjustments are currently used: The apprentice will most likely have had support in assessment either historically or during the on-programme element of their apprenticeship. The use of reasonable adjustments could also be in use in the apprentice’s workplace. This section covers what they have done during the on-programme element and how this reasonable adjustment currently supports the apprentice. The details must evidence what the reasonable adjustment is, how it is currently used, and how it’ll support the apprentice in assessment. Knowing what kind of disability or condition the apprentice has will help us to understand what methods they can be used in, and how we can support.
If you have any queries on reasonable adjustments, please contact our Relationship team.